A Step by Step Beginner's Guide on Workday Integration

In this blog we have given a detailed overview on Workday Integration and why & how to enroll for this course.

Many global business companies such as Denver, Centrica, and others have considered many factors before deciding on Workday for endless and various possibilities. Given the spread of management including Human resources, spending, finance, benefits, recruiting, absence, and so on, it must be integrated to monitor and process data with security controls for enhanced business process automation. Workday helps in shaping the future of the organization with its Workday Integration to increase efficiency, insights, and opportunities.

Workday Integration Cloud—a complete cloud-based solution for building, deploying, and managing integrations to and from Workday. An integration Platform-as-a-Service, Workday Integration Cloud is a unified foundational element of the architecture and is powered by an embedded enterprise service bus (ESB) at its core for connectivity between applications and systems.

The common terminologies in Workday Integration include business processes, security, report writer, calculated fields, core connectors, Enterprise interface builder, Workday Studio, and much more. Enrolling in Workday Integration Training enables the enthusiasts to learn about the basics, technical foundations, essential design/configuration, Report Writer, Calculated Fields, Workday Integration System Fundamentals & Document Transformation. Enrolling in a Workday Payroll Integration Training exposes the trainee to learning and understanding PICOF, PECI, XML, XSLT, Document Transformation, Payroll Interface, Integration Services, and Change Detection.

This article explains:

Workday Integrations Technology and terminology
Workday Connectors and built-in connectors
Security for Integrations

Workday Integrations

In scenarios in an organization where the employee in Payroll management wants to send worker data on a schedule to external payroll processing services and benefits providers, the employee can go for Workday integrations. Digging in more about Workday Integrations

refers to the exchange of data efficiently between Workday and an external endpoint for scalable operations. It is efficient in scenarios like exporting payroll data from Workday to a third-party payroll provider or importing data for employee hires into Workday using Enterprise Interface Builder (EIB).

Benefits adding up to any organization include,

Easier scheduling or ad hoc initialization of Integrations
Complete multiple tasks in bulk that one can perform in Workday by exporting and importing large volumes of data.
Send huge volumes of payroll or benefit results to a vendor service in the format requested for achieving insights on a monthly or quarterly basis.
Increased efficiency on time and effort while transferring data to and from other applications.

Integration Technology and terminology

On enrolling in the Workday Integration Training, the user can explain how and why to set up EIB, downstream impacts and cross-product interactions, clarity on implementation, and process configurations.

Enterprise Interface Builder (EIB) - A framework to build integrations based on the organization’s unique business needs such as hiring a large number of workers or sending large volumes of data at the same time enabling them to import and export in the required format by Workday efficiently is Enterprise Interface Builder.

Inbound Enterprise Interface Builder (EIB) - A tool designed for building simple integrations that load data into Workday. Its advantages include availability in the Workday tenant, automation of multistep data entry in Workday for bulk data, use of inbound web service as a data source, and generating spreadsheets for workers who don’t have the access to Workday.

Though it has a limitation in that it supports only one data source per EIB.

Outbound Enterprise Interface Builder (EIB) - A tool designed for building simple integrations that export data from Workday for further operations. Its advantages include Workday tenant availability, schedule or launch from the business process step, and simple process to use with a limitation that it supports only one data source per EIB.

Launching Integration includes prerequisites of the Integration event domain in the Integration functional unit to run them immediately, one time, or regularly on a schedule. In case of multiple integrations at overlapping schedule time, Workday prioritizes by configuring the Edit Tenant Setup - Integrations task.

Workday Connectors

The Workday Connectors are pre-built integrations that address the HCM, Finance, Payroll, and other management in an organization. Core connectors are used for change detection. There are two types of Connectors that are maintained by Workday. Based on Workday's integration templates, requirements, and mapping capabilities, the type of connectors are used.
End-to-end Connectors address a specific named third-party application or between the two configured systems with no additional coding required.
Connectors are pre-built integrations that address the majority of the integration effort required to connect to third-party endpoints.

Workday Connectors are found to be available for:

Benefits
HCM
Workday Payroll
Third-Party Payroll
Financials
Spend Management
Student

Benefits Connectors

The connector that supports the worker enrolled in a Workday HCM benefit plan between Workday and benefit providers is Benefit Connectors. It maintains the file formats and specifications of each benefit provider. The configurable output file, flexible launch parameters, and change detection options are some of the features rendered by the connector. It provides a collection of prebuilt integrations to benefit providers across a range of categories offered to

Dental
Vision
Life and Disability
Flexible Spending Accounts
COBRA Administration
Retirement Savings
Medical

Document Transformation Connector

The connector that provides a number of different ways to transform and validate elements in an XML document is Document Transformation Connector. It enables the user to specify an XSLT transformation that generates XML with embedded ETV and XTT attributes.

The elements of the Workday process are

Arithmetic elements
Comma-separated Value (CSV) formatting
Date/Time formatting
Element Text Addition and Removal
Fixed-length formatting
Grouped attributes
Integration System
Number Formatting
Truncation
Validation

Financials Connectors

The integration is created to import accounting journal data files, ad hoc bank transactions, and bank fee statements in ASC X12 EDI 822, or ISO 20022 camt.86 V2, or Workday-defined XML format, bank statement files, lockbox files for customer payments, electronic TD/Bilateral files from accounting entries, and so on. The Financial connectors are

Accounting Journal Connector
Ad Hoc Bank Transaction Connector
Bank Fee Analysis Connectors
Bank Statement Import integration
Credit Card Integrations
Currency Exchange Rate Connector
Customer Lockbox Integration
DAS2 Integration
EDI Supplier Integrations
Electronic Invoice Connector
FEC Integration
Financial Management Connector for the Salesforce
Go BD Integration
Inventory Label Data Integrations
Payment Connector
Payroll Journal Line Export Connector
Punchout Integrations
SAF-T Integrations
Salesforce.com
Third-Party Payments Integration
Travel Booking Inbound Connector

HCM Connectors

For the HCM, the integration sends approved time off events, Account Provisioning template, ACA Information Returns (AIR) Connector, AngelPoints, Global worker, and much more that can activate or deactivate accounts, export changes to competency model definitions, job posting data to an external job posting service, or organization definitions, licensed courseware into your learning catalog and more from Workday to your corporate calendars. On running the integration, Workday automatically creates, updates, and removes elements entries, corrections, and cancellations in Google Calendar and Microsoft Outlook.

Absence of Third-Party Calendar Integration
Account Provisioning Integration
Affordable Care Act (ACA) Connector
AngelPoints Integration
Assign Organizations Inbound Connector
Background Check Order
Competency Model
Global Worker
Job Postings
Job Requisitions
LMS Outbound
Location
Organization
Positions
Worker
Kenexa Connectors
Skillsoft Integration
Peakon Workday Integration

Student Connectors

The Student connector is created to import Academic Units Education test results and transcript files into Workday from an external endpoint. The varied student connectors include

Student Admissions Data
Financial Aid Connectors
Student Financials Connectors
Student Outbound Connector
Student Records Connectors
Student Recruiting Connectors
Student Transaction Log Outbound Connector
Common Application Inbound

Third-Party Payroll Connectors

Workday enables sending or receiving payroll data to the third-party vendor through integration either using a prebuilt connector available through the partner program or through a customized integration.

Payroll Effective Change Interface Connector
Payroll Interface Connector
Worker Effective Change Interface
Local Payroll Data
Event-Driven Integration
External Tax Documents
External Payroll Results Inbound Integration
Global Payroll Results
External Pay slips
Third-Party Payroll Errors Collaboration
Global Payroll Reconciliation

Workday Payroll Connectors

Workday sends integration to send check printing data to ADP, year-end T4 Statement of Remuneration Paid file for reporting payroll tax data for Canadian workers to the Canadian Revenue Agency, employee information, earnings and hours, deductions, taxes, accrual codes, and direct deposit information to Ceridian Payroll Services, external check printing service, DSN submissions to the net-entreprises.fr portal, Tax documents or payroll documents, HMRC Incoming Notifications, Full Payment Submission (FPS) file with payroll results to RTI, Service Canada ROE files to the external endpoint.

ADP Check Print Integration
Canada Annual Tax Filing Integrations
Ceridian Print Service Integration
Check Printing Connector
Declaration Social Nominative Integrations
Electronic Income Withholding Order Integration
External Payroll Documents for Workday Payroll
HM Revenue & Customs Incoming Notifications
HM Revenue & Customs RTI
Service Canada ROE Integration
Tax Filing Integration
Time Off Inbound and Payroll Input Connectors
TurboTax Integration
Worksite Reporting Integration

Security for Integrations

Workday provides security through encryption, decryption, and signature options using web services authentication. The security model serves

Access to systems and output
Access to Workday data
Access to external endpoints

The enthusiasts who ponder on where to get trained online with comprehensive, real-time-based scenarios adding practical value to training such as Workday Integration training, Workday Payroll Integration Training, Workday Studio Training, or any Workday Training reach out to ERP Cloud Training to add value to the Workday professionals. The highlights of enrolling here include Placement and job opportunities, Workday certification assistance, implementation of real-time projects, support ensured 24/7 with access to course curriculum and Workday tenant, no prerequisites, Flexible schedule, 70+ Real-world projects, examples, and case studies along with 500-page cheat sheets.

Enroll to kick-start career opportunities in Workday by designing and configuring Workday that helps in gaining exposure and practical knowledge.

Categories: : Workday Integration Training